Microsoft Office Word

Microsoft Office Word is an advanced war processing product by Microsoft. Microsoft Office Word is a major upgrade to an already fully featured package, apart from integrating information from non-word programs like spreadsheet, database, graphics sources etc., Microsoft Office Word has added many internet based facilities like email, designing web pages etc.

Microsoft Office Word gives you tools to easily create professional quality documents and share information. This new version of Word is loaded with helpful, time saving features that will allow you to focus on the content of your documents rather than on how to use the software. Word automatically determines what language a user is typing and applies the correct proofing tools like Auto Correct, Spell Check, Grammar Check etc.

Microsoft Office Word you need not get out of the application send an e-mail. You have to just click to open the new e-mail header in Microsoft Office Word to send your document as an e-mail message. Word also shares Web Page Themes with the FrontPage 2019.

Microsoft Office Word is a word processing application that is part of the Microsoft Office suite. It allows users to create, edit, format, and print text documents. Here are some key features and functions of Microsoft Office Word.

1. Document Creation: Users can create a variety of documents, including letters, reports, resumes, and brochures.
2. Formatting Tools: Word provides extensive formatting options, including fonts, colors, styles, and paragraph settings, allowing for professional-looking documents.
3. Templates: It offers pre-designed templates for various document types, making it easier to get started.
4. Collaboration: Multiple users can collaborate on a document in real-time, leave comments, and track changes.
5. Spell Check and Grammar Tools: Built-in tools help identify spelling and grammatical errors, enhancing writing quality.
6. Graphics and Media: Users can insert images, charts, tables, and other media to enrich their documents.
7. File Formats: Word supports various file formats, including .docx, .doc, .rtf, and .txt.
8. Accessibility Features: It includes tools to help users with disabilities, such as screen reader compatibility and voice recognition.

Microsoft Word is widely used in both professional and educational settings due to its versatility and user-friendly interface.

STARTING Microsoft Office Word:

Microsoft Office Word can be started in several ways. To start Word, click on the Start Button and place the pointer on the Programs item. A sub menu of the programs item is displayed. In this menu click on the item which shows Microsoft Word. or

Click directly on the icon of Microsoft Office Word on the Desktop.

SPECIAL FEATURES OF Microsoft Office Word :

• Click and Type
• Collect and paste multiple items
• Auto detect and replace corrupt or missing components
• Detect and repair
• Adaptive menu
• Save any document directly to a Web Server
• Web Page preview
• Tables can be added in web pages as you can allow site visitors to edit these through their browser
• Online Office Assistance

OPENING A NEW DOCUMENT :

To open a new document select File>New

You are provided with New dialog box with the following options:

• General
• Publications
• Reports
• Web Pages
• Office 97 Templates
• Legal Pleadings
• Letters and Faxes
• Memos
• Other Documents

Click General tab and select Blank document to open a new document. Every time you run word, it opens a new blank document named as Document 1.

a new document can also be created based on a template. A template is the model on which a document is based.

To create a new document basement on template select File>New Or Press Ctrl+N

New dialog box appears, now select Office 97 Templates option button.

In the New dialog box, choose the tab that contains the type of document you want to create.

SAVING THE DOCUMENT :

The document which is created in world has some input from the user, so it has to be saved. For this choose File>Save or click on on the toolbar or Ctrl+S. The Save AS dialog box is displayed, when you are saving the file for the first time. Type in the name of the document by which you want to save it, in the File name text box. Click on the Save button and the document is saved.

Subsequent saving option does not prompt you to type the filename.

There are several ways to save documents in Microsoft Office Word. You are also allowed to save document for Internet, Intranet or Web use.

To save document as Web Page
Select file>save as web page
Selected the location and type the file name in file Name box
Click save

INSERTING SPECIAL CHARACTERS:

You must have noticed by now that some of the symbols used in business documents are not available on the standard keyboard. Microsoft Office Word makes the symbol available with simple kids rocks throw the Insert>Symbol or Alt + IS option on the menu.

FIND AND REPLACE:

Microsoft Office Word  gives you the ability to find specific words or phrases in your document. The find feature is extended through the replace command  so that you can both find and replace text.

USING AUTO CORRECT, AUTO TEXT AND AUTO COMPLETE:

Auto Correct is the feature of Microsoft Office Word that changes “the” to “the” and “name” to “name”. Auto Correct maintenance a dictionary of words that are frequently mistype. When you mistype such words, Auto correct fixes it automatically. If you do not want this feature, this may be put off. With Auto correct you can build your own list of common misspellings. Auto correct is one of the options in both the spell it shortcut menu and the spelling dialog box. You can also access this through Tools> Auto correct or Alt+ TA

To add a word to the Auto Correct dictionary enter the word in the replace and the with text boxes in the Auto Correct dialogue box auto correct also safe your time and keystrokes when you have to type long words regularly for example for what started E&T auto correct will expand it to education and training sometimes if you want to have the abbreviation without expending it enter is Slash in front of the abbreviation

MICROSOFT WINDOWS EXPLORER (FILE & FOLDER CREATION):

What is Microsoft Windows File Explorer?

Microsoft Windows File Explorer is a graphical file management utility for the Windows operating system (OS). Windows Explorer was introduced with Windows 95 and later renamed File Explorer. Each time a computer user accesses a disk or opens a folder containing files, they are using the Windows File Explorer utility.

Windows Explorer took on the File Explorer name in 2012 with the release of Windows 8 and Windows Server 2012. The file manager application’s graphical user interface includes a toolbar and a file operation dialog that displays more detailed options.

Who uses File Explorer?

Anyone working in a current version of Microsoft Windows, such as Windows 10 or Windows 11, can access File Explorer. File Explorer is convenient, and once the basics are understood, is a dependable file management resource. It’s essential for managing files of all kinds and has an intuitive interface that simplifies file access and use.

How does File Explorer work?

The goal of the file management utility is to let users conveniently work with the files and directories on any connected disk. Users open Windows File Explorer by clicking the File Explorer icon on the taskbar or from the Start menu. When a file is selected in the File Explorer interface, users can select from numerous Context-aware actions such as renaming, moving, copying, publishing, emailing, printing and deleting the file.

Entire folders can be opened, explored, shared, copied, cut, pasted, moved and deleted. Files can be searched, users can drag and drop them between folders, and folders can be moved into other folders and disk drives.

Windows File Explorer can present files and folders in several formats such as thumbnail image arrays, icons, lists and details, including name, size, type, date and time. The choice of display format depends on the user’s preferences and type of content being explored. A folder with an extensive library of image, video or music file types might be displayed in thumbnail format, while a folder of documents might be viewed as a detailed list.

How is File Explorer organized?

How has Windows File Explorer evolved?

When Windows Explorer was released in Windows 95, it replaced File Manager, which provided file management functionality in versions of the Windows OS prior to Windows 95. Over the years, Explorer has evolved and added advanced functionality with each new Windows version.

For example, Windows 7 and Windows Server 2008 R2 added support for libraries that aggregate content from various locations like shared folders and network drives. Those OSes also included support for federated search of external databases accessed over the internet.

In Windows 8 and Windows Server 2012, Microsoft changed Windows Explorer’s name to File Explorer and revamped the toolbar. Unneeded capabilities were removed from File Explorer in successive versions of Windows.

Lesson Plan IT (Dos/Windows/HTML/CSS/Microsoft Office Word)

QUESTION1. To create a folder on the local disk d:\> as financial

Ans: Double click on local disk:\(D:) -> New folder -> Type your name “FINANCE” Dept.

QUESTION 2. To create sub folder “Bank” , “Income  Tax”, “Professional Tax”, “Service Tax” ,”GST” and “VAT” under financial folder.

Ans: Double click on your folder -> new folder six times -> type  Bank, Income Tax, Professional Tax, Service Tax, GST and VAT.

QUESTION 3. To create sub folder “Axis Bank”, “ Bank of  India”, and “ICICI Bank “under bank sub folder.

ANS: Double click on bank subfolder -> New folder Three times -> Type  Axis  bank, Bank of India, CICI Bank.

QUESTION 4. To create sub folder “TDS “and “Return” under “ Income Tax” sub folder.

Ans: Double click on  Income Tax sub folder -> New folder  two times -> Type TDS and Return.

QUESTION 5. To create sub folder “CGST” and “SGST” under “GST” sub folder.

Ans: Double click on “GST” sub folder -> new folder two times -> type CGST and SGST.

QUESTION 6. To create a text document file “Challan” in the  “VAT” sub folder.

Ans: Double click on  vat sub folder -> Right click on desktop -> New -> Text Document -> Type  challan.

QUESTION 7. To create a word document file “e- return” in the “ Service Tax” sub folder.

ANS: Double click on service tax sub folder -> right click on desktop -> new -> Microsoft office word document -> type ” e-return”.

QUESTION 8. To create a paint file ”SYMBOL” in the professional tax  sub  folder and draw a SBI logo in this file.

Ans: Double click on professional tax sub folder -> right click on desktop -> new -> bitmap image -> type  SYMBOL-> Double click on symbol -> open -> paint -> draw SBI logo -> close paint.

QUESTION 9. To copy the file “Challan” to the “Service Tax” sub folder and change the file name “ Paid”.

Ans: Double click on vat sub folder -> select challan file -> right click -> copy -> Double click on “service tax” sub folder -> right click -> paste -> rename -> paid(type).

QUESTION 10. To move the file  “ e- return” to  the “VAT” sub directory.

Ans: Double click on service tax sub folder -> select e- return  file -> right click -> cut -> double click on “vat” sub folder -> right click -> paste.

QUESTION 11. To remove the file “paid” as temporarily.

Ans: Double click on “service tax” sub folder -> select “paid” file -> right click -> delete -> yes.

QUESTION 12. To back “paid” file from the  Recycle Bin as Restored.

Ans: Go to recycle bin -> restore paid file.

QUESTION 13. Permanently delete “Financial” folder from local disk D:\>.

ANS: Select your “financial “ folder from local disk D:\ -> then press (shift + delete) on your keyboard -> yes.

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